An employee attendance policy pdf is what a small employer searches for when they need something to hand out on the first day and to cite in the first write-up. The downloadable ones are prose: paragraphs about the importance of punctuality with the numbers left blank or left out, which is why the write-up that cites them does not stand. A policy pdf is worth printing when it states its numbers, its notice rule, its exceptions and its date, on one or two pages an employee can read at the start of a shift. This page says what those are, and the free attendance policy template on this site prints exactly that from the employer's own figures, with no account.
The five numbers, on the first page
Points per unexcused absence, per tardy and per no-call no-show, the threshold at which employment ends, and the window the points live in. On this site's worked example those are 1, 0.5, 2, 8 and 12 months rolling. A policy pdf that states them has said everything the arithmetic needs; one that says repeated absences may result in discipline has said nothing an employee can check or a write-up can cite. The template prints the five numbers in a table with the count of each event that reaches the threshold alone (eight absences, sixteen tardies, four no-calls on the example), so the employee reading it knows where the line is before they are near it.
The notice rule, the grace and the cut-off
The second page states the definitions the five numbers depend on: how far before the shift and on which line an absence must be called in to count as an absence rather than a no-call, how many minutes of grace an arrival has before it is a tardy, and how late an arrival is before it is an absence. Each is a number the employer chooses, and each is the number a dispute turns on. The employee attendance policy guide on this site walks through choosing them; the template states them once so that every lead reads the same rule and the roll call records against it.
The exceptions, named and held at zero
A policy pdf that does not name its exceptions is a policy that will be applied to absences it cannot score. Leave protected under the FMLA, absences that are a reasonable accommodation under the ADA and service absences under USERRA are the ones a small crew meets; the Department of Labor's and the EEOC's pages describe each. The pdf should say that such an event is recorded, held at zero points with its reason, and never counts toward the threshold, and the record behind the policy should be able to hold it that way. An employee who reads that on day one is an employee who tells the lead why they were out.
The version date, and why the pdf changes
The policy will change: a threshold is raised, the no-call points are increased after a bad quarter, the grace is shortened. Every write-up cites the policy in force on the date of the event, so the pdf has to carry a version date and the record has to keep the version each event was scored under. The template prints the date it was generated; the paid record keeps every version and scores each event by the one in force. A policy pdf without a date is a policy nobody can prove was the one the employee was given.
Questions people ask about employee attendance policy pdf
What should an employee attendance policy pdf include?
The five numbers (points per absence, tardy and no-call, the threshold, the window), the notice rule, the grace and the cut-off, the exceptions the law requires held at zero, and a version date. On one or two pages an employee can read at the start of a shift.
Where can I get a free attendance policy pdf?
The attendance policy template on this site prints the policy from the employer's own figures, with the five numbers, the definitions, the exceptions and the date, and needs no account. It is the policy the free points calculator and tracker on this site score against.
Does the policy pdf need a signature line?
An acknowledgement line with the employee's signature and date is the usual way to show the policy was given, and the template prints one. The record behind the policy should keep the acknowledgement with the employee, alongside the events and write-ups scored under it.